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Overseas Chinese Town (Asia) Holdings Limited (hereinafter referred to as OCT (Asia)) was listed on t…

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Arrangements of Dissemination of Corporate Communications

date:2024年03月14日 source:

Pursuant to new Rule 2.07A of the Rules (the “Listing Rules”) Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the “Stock Exchange”) on the paperless listing regime and electronic dissemination of corporate communications and the articles of association of Overseas Chinese Town (Asia) Holdings Limited (the “Company”), the Company has adopted the policy to disseminate the future corporate communications of the Company (including but not limited to (a) directors’ reports, annual accounts, copy of auditors’ reports and (where applicable) summary financial reports; (b) interim reports and (where applicable) summary interim reports; (c) notices of meeting; (d) listing documents; (e) circulars; and (f) proxy forms, collectively as the “Corporate Communications”) to its shareholders (including registered shareholders and non-registered shareholders, collectively as “Shareholders”) electronically on the Company’s website and the Stock Exchange’s website, and Corporate Communications in printed form will only be sent to the Shareholders upon request.

Accordingly, the following arrangements has come into effect on 14th March 2024.

ARRANGEMENTS

  • Actionable Corporate Communications

For registered Shareholders:

The Company will send actionable Corporate Communications (mean Corporate Communications that seek instructions from the Shareholders on how they wish to exercise their rights or make elections as a Shareholder (“Actionable Corporate Communications”)) to registered Shareholders individually in electronic form by email. If the Company has not obtained a functionable email from a registered Shareholder, the Company will send Actionable Corporate Communications in printed form together with a request for the registered Shareholder’s functional electronic contact details for the purpose of its future compliance with the Listing Rules.

For non-registered Shareholders*:

Non-registered Shareholder wishing to receive Actionable Corporate Communications should liaise with its bank(s), broker(s), custodian(s), nominee(s) or HKSCC Nominees Limited through which the shares of the Company are held (collectively as the “Intermediaries”) on the means to receive Actionable Corporate Communications.

(*“Non-registered Shareholders” means such person or company whose shares are held via Intermediaries in The Central Clearing and Settlement System (CCASS) and who has notified the Company from time to time through Hong Kong Securities Clearing Company Limited that such person or company wishes to receive Corporate Communications. Such meaning applies throughout this document.)

  • Corporate Communications

All future Corporate Communications, in both English and Chinese, will be made available on the Company’s website (www.bigouquan.com) and the Stock Exchange’s HKEXnews website (www.hkexnews.hk) in place of sending printed version. If required, the Company will send to registered Shareholders and/or non-registered Shareholders by email or by post (only when the Company does not possess a functional email address of a registered shareholder), notices of publication (the “notices of publication”), stating that the Corporate Communications are available on the websites.

For registered Shareholders:

If the Company does not receive a functional email address of a registered Shareholder, until such time that the functional email address is provided to the Share Registrar, the Company will send notices of publication to a registered Shareholder in printed form by post (if required).

For non-registered Shareholders:

Each non-registered Shareholder wishing to receive (if required) notices of publication by email should liaise with its Intermediaries and provide a functional email address to its Intermediaries. If the Company does not receive a functional email address of a non-registered Shareholder, until such time that a functional email address is provided to the Intermediaries, the Company will send (if required) to the non-registered shareholder notices of publication by post (only when the Company does not possess a functional email address of a non-registered shareholder).

PROVISION OF EMAIL ADDRESS

For registered Shareholders:

If a registered Shareholder wishes to receive by email Actionable Corporate Communication and (if required) notices of publication, such Shareholder should provide a functional email address to the Company’s Hong Kong branch share registrar and transfer office (the “Share Registrar”), Computershare Hong Kong Investor Services Limited, by completing and returning a form prescribed by the Share Registrar.  

For non-registered Shareholders:

Non-registered Shareholders who wish to receive (if required) notices of publication of Corporate Communications by email should liaise with their Intermediaries and provide their functional email addresses to the Intermediaries. 

For registered and non-registered Shareholders:

It is the Shareholders’ responsibility to provide a functional email address. The Company will be considered to have complied with the Listing Rules and the Company’s articles of associations if it sends any material to the email address provided by a Shareholder without receiving any bounce message.

REQUEST FOR PRINTED COPY OF CORPORATE COMMUNICATIONS

For those Shareholders who wish to receive a printed version of all future Corporate Communications (instead of notices of publication) or, if for any reason, have difficulty in gaining access to the Company’s website and the Stock Exchange’s website, they may send a request in writing to the Company’s Hong Kong Share Registrar, Computershare Hong Kong Investor Services Limited, at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong, or by email to octasia.ecom@computershare.com.hk, specifying their request, names of the Shareholders, and address for receiving Corporate Communications in printed form. From the date of receipt of such request until one year thereafter (after which the request will be expired) or until the request is revoked/superseded (whichever is earlier), Corporate Communications in printed form will be sent to the Shareholders making such request free of charge. After the expiry of the request, a Shareholder who wishes to keep receiving future Corporate Communications in printed form will need to make a new request.

In the event of any inconsistency between the English version and the Chinese version of this document, the English version shall prevail.